House registration and address certificates
The house registration book (Thor Ror 14) records the persons registered at an address under the Civil Registration Act B.E. 2534. It evidences residence and family links for visa files, banks and civil filings abroad.
The house registration shows the house code, the address and the persons registered there with their status as householder or occupant. For overseas use, receivers usually want a registrar-certified copy of the page listing the applicant and the page showing the address — not always the whole book.
Foreign nationals lawfully resident but without Thai nationality are recorded in a Thor Ror 13 book. Say so when ordering a translation: its headings and fields differ from the Thor Ror 14.
A residence certificate, or a certificate of civil-registration particulars issued by the registrar, suits receivers that want the current address stated on an official letterhead rather than a page copy. Ask the receiver which format it expects.
Common uses are dependant-visa files, opening a bank account abroad, and proving a parent-child relationship alongside a birth certificate. In those files the names, address and issue dates across all documents should agree.
Documents to prepare
- The householder's house registration book, or a registrar-certified copy
- National ID card of the person listed in the book
- The passport to be filed, to fix name and address spellings in the translation
- A certificate of civil-registration particulars where the receiver wants a certificate format
- A power of attorney if a representative will act for you
Step order
- Obtain certified copies of the relevant pages, signed by the registrar
- Translate every field on those pages, including the house code and the residence status
- Add attorney certification of the copy or signature where the receiver requires it
- File the translation for legalisation at the Department of Consular Affairs
- Endorse at the destination country's embassy where that country requires it
Pre-filing checklist
- The pages sent for translation cover both the person entry and the address page
- The address in the translation is written so the receiver can read it and matches the original
- The book type — Thor Ror 14 or Thor Ror 13 — is stated before translation starts
- The applicant's name matches the passport and the other documents in the same file
- Every copied page carries the registrar's signature and seal
Practical tips
- If the receiver asks for proof of address, ask whether a page copy or a registrar's certificate is expected
- Keep issue dates across the file close together to avoid questions about currency
- If you move during the process, complete the change of address first, then order fresh copies
- Keep high-resolution scans; many authorities now accept online submissions
Common pitfalls
- Sending only the cover page without the page listing the persons
- Translating a Thor Ror 13 on a Thor Ror 14 template, mislabelling the document type
- An address that disagrees with other documents in the file, such as a salary letter or lease
- Using a copy older than the receiver allows, forcing the whole set to be reissued
Frequently asked questions
Does the whole book have to be translated?
Usually not. Receivers typically want the address page and the page listing the applicant, but confirm first — some ask for every page listing family members.
Can a foreign national be listed in a house registration?
Yes, in a Thor Ror 13 book for persons lawfully resident without Thai nationality. Adding a name is the registrar's decision under the Civil Registration Act B.E. 2534.
Is a house registration accepted as proof of address abroad?
It is, once translated and legalised as the receiver requires. Some authorities prefer a registrar-issued certificate of particulars because it states the current address in official letter form.
Can a self-made photocopy be legalised?
No. The copy must be certified by the registrar, or the householder's book presented, because legalisation builds on a document the state has already certified.
What if we move after the translation is done?
The receiver may treat the file as out of date. Complete the change of address first, then order fresh copies and a new translation.
How do we get advice on our specific case?
Send photos of the pages you need via LINE @nycli, call +66-83-249-4999 or email nycli@ilc.ltd. We will confirm how many pages to translate, which certifications apply and a realistic timeline.
For a document review before you file, contact us on LINE @nycli, call +66-83-249-4999 or email nycli@ilc.ltd. Our team will confirm the steps, any missing documents and a realistic timeline for your case.