Corporate & Marine Cargo Insurance
Corporate insurance paperwork — public liability, property, marine cargo policies — is requested in tenders, foreign counterparty due diligence and cargo claims. It needs an authorised signature and certification at the level the counterparty sets.
In tenders and cross-border contracts, counterparties ask for a certificate of insurance naming the insured, any co-insured, the period and the scope. It is a private document, so an authorised signature and notarial certification come before use abroad.
Marine cargo work is tied to trade documents: bill of lading, commercial invoice, packing list. On a loss, the claimant usually has to file insurance and trade documents that agree with each other in every detail.
For a Thai company, the destination often asks for the DBD company affidavit to prove the signatory's authority. Prepare it early, since destinations accept it only within a recency window they set.
After payment, subrogation and recovery against the carrier may continue abroad, which requires a fully certified set and a translation that keeps terminology consistent throughout.
Documents to prepare
- The policy and a certificate of insurance signed by an authorised officer
- The DBD company affidavit and evidence of signing authority
- Related trade documents: bill of lading, commercial invoice, packing list
- The survey report and the notice of claim against the carrier, in claim cases
- A corporate power of attorney for whoever acts
Step order
- Assemble the policy and trade documents and check that reference numbers agree across the set
- Have an authorised director certify the copies and affix the company seal
- Obtain a current DBD company affidavit
- A Notarial Services Attorney certifies the director's signature
- Translate the set with the translator signing for it, keeping insurance and trade terminology consistent
- File for MFA legalisation, then the destination embassy, or an apostille once the Convention is in force for Thailand and the destination is a party
Pre-filing checklist
- The company name on the policy matches the affidavit letter for letter
- The signatory's authority is supported by a current affidavit
- Bill of lading and policy numbers cross-reference correctly in the claim documents
- The affidavit is within the recency window the destination accepts
- The translation keeps company, vessel and voyage names exactly as in the originals
Practical tips
- Add a one-page index and page numbers across the set — reviewers move faster and ask fewer questions
- Build one glossary of insurance and trade terms and apply it to every document in the same deal
- If several countries are involved, obtain multiple affidavits up front
- Notify the carrier and reserve rights in writing as soon as damage is found, and keep proof of that notice
Common pitfalls
- Using a system-printed certificate of insurance with no authorised signature
- An affidavit older than the destination's recency window
- An abbreviated insured name that differs from the full registered name
- Trade and insurance documents stating different quantities or values
Frequently asked questions
How is a certificate of insurance certified for use abroad?
An authorised officer of the insurer or the insured signs it as the destination requires, a Notarial Services Attorney certifies that signature, and the document is then translated and legalised in sequence.
Is a company affidavit always required?
Not always, but whenever the destination must verify signing authority it is usually requested alongside. Obtain a current DBD affidavit in advance.
Which documents form a marine cargo claim set?
Typically the policy or certificate, bill of lading, commercial invoice, packing list, survey report and the notice to the carrier — with every document consistent with the others.
How should trade terminology be translated safely?
Use the wording that appears in the originals and in the insurer's English policy. Avoid broader synonyms, which can affect how the counterparty reads the scope of cover.
Can a foreign company be named as co-insured?
That is agreed with the insurer under the policy terms. If agreed, state it in the documents and check that the certified set reflects it throughout.
Do you handle several hundred pages at once?
Yes. We plan the batches, build the glossary and fix the certification order before starting — LINE @nycli, +66-83-249-4999 or nycli@ilc.ltd.
For a document review before you file, contact us on LINE @nycli, call +66-83-249-4999 or email nycli@ilc.ltd. Our team will confirm the steps, any missing documents and a realistic timeline for your case.
Related cases
- Insurance Policy & Certificate of Cover
- Claim Forms & Settlement Letters
- Motor Accidents & Compulsory Motor Insurance
- Life Insurance & Beneficiary Claims
- Health & Travel Insurance for Visa Applications
Official references
Requirements on this page follow the rules published by the authorities below. Always confirm the latest notice on the official site before filing.
- Bank of Thailand
- Securities and Exchange Commission (SEC)
- Department of Consular Affairs, MFA ThailandThailand's authority for document legalization and Apostille
- HCCH — Apostille Section (Hague Convention 1961)Thailand's accession enters into force 28 February 2027
Related services
Fees depend on document type, number of pages and turnaround. Send scans to LINE @nycli, call +66-83-249-4999 or email nycli@ilc.ltd for a written quotation.